Indeed, team members should be mindful of any data privacy protections and controls in place. At his organization, Lee noticed this was particularly important for younger team members who were already familiar with AI concepts. “There are some who are young, or young at heart, who just want to let it rip,” he says. “We want them to flex their muscle, but we also have to find a balance between innovation and organizational risk.”
That means ensuring that auditors know which AI tools are approved for use and why they are approved. To this end, Lee requires practitioners to disclose any AI use in their audit work. “I don’t restrict them so much about what they do as long as it’s within the rules,” he explains. “All they need to do is put a disclaimer in there to make sure we’re not doing anything that gets us in trouble.”
4. Emphasize the Human Element
While AI tools can supercharge efficiency, public sector functions should never mistake efficiency for accuracy. To ensure accuracy, human reasoning and analysis are key.
“When I explain AI to people, I tell them this: AI is simply just staff,” Richards says. “If you give a staff member a job, you need to understand what they’re doing to supervise it properly. If you don’t communicate properly, your staff is going to give you bad work.”
To help crystallize this concept, Richards recommends creating a checklist for users to follow that ensures all AI work is completed under a human-focused system of checks and balances. “It’s just something to remind users before they hit buttons in Copilot to validate their work,” he says.
5. Leverage Cross-Generational Talent
In aggregate, worker generations are not starting AI implementation from the same place. Younger generations, especially students, may be more familiar with the capabilities of the AI tools available to them, Habchi says.
“When it comes to any new technologies, my teams have always tried to harness the knowledge of younger generations,” Habchi explains. “It’s been extremely valuable — and fun — to interact with interns in the organization and have them share their experiences with my team.”
Recently, the internal audit team at the Utah System of Higher Education gathered at Utah Valley University for an AI masterclass led by two interns who worked in the university system. In the hour-long class, Mohamad Maiga and Ivan Diaz taught the internal audit team how they could use the department’s existing AI tools to build, deploy, refine, and validate their own AI agents.
Lee has also prioritized this brand of knowledge-sharing in his department’s AI workshops. “We have had some of our staff lead our discussions,” he says. “They have been good at giving their insight and walking people through the basics: what is AI, who are the players in the game, and how to build agents to tackle more specialized tasks.”
In these interactions, however, all knowledge must be appropriately vetted to ensure it can be adapted to the profession, Habchi notes. “When we have a student coming in, we have to prep them a little bit to understand what internal audit is and the outputs we would want from our AI work,” she says. “Otherwise, it’s trash in, trash out.”
Take a Deliberate Approach
In building AI capabilities, a measured approach can help public sector audit functions stay within their risk tolerance. Over time, despite ongoing uncertainty, this approach positions internal audit for stronger results with AI.
“Organizations are going about AI in a very methodical and systematic manner, taking on the right amount of work and getting the right amount of wins,” Richards says. “This is exactly what the public sector mindset should be. Just deliberately cultivating a little extra awareness and education around a few fundamental office tools can result in huge wins.”